July 06, 2022

Maternity Foundation is looking for a Grants Management Specialist

Maternity Foundation builds midwifery knowledge and skills among healthcare workers in low-resource areas. We do so by providing life-saving digital health solutions and innovative learning programmes. We use innovative digital health solutions and learning programmes to support healthcare workers with instant, competency-based learning and training and updated clinical guidelines. Our SafeDelivery+ programme encompasses a digital learning and training universe which aims to provide healthcare workers with the support, opportunities for continued learning and development, as well as access to critical guidelines and protocols – everything they need to support healthier pregnancies and safer deliveries for women and babies. The Safe Delivery App (the App) is our most recognizable solution. It is a smartphone application (free of charge) that provides healthcare workers and students with direct and instant access to internationally recognised and up-to-date clinical guidelines on Basic Emergency Obstetric and Neonatal Care and a selection of other essential preventive protocols.

We have ongoing partnerships in over 15 countries in the Middle East, Asia and Sub-Saharan Africa. Our teams are based across three hubs – in India, Ethiopia, and Denmark.

Overall purpose of the role:

The Grants Management Specialist position will provide essential grant management support to Programme and Clinical Team in delivering quality projects and programmes in line with Maternity Foundations strategy and KPIs. The Grants Specialist will lead and is responsible for the coordination and development of high-quality reports and proposals for Maternity Foundation globally.

The Grants Specialist will ensure grant management throughout the grant management cycle, including ensuring timely and high-quality reports are submitted to donors and grants management databases and tools are kept updated. This position will ensure and provide guidance on compliance with donor and internal Maternity Foundation rules and polices and is further responsible for grants management capacity-building efforts, within Maternity Foundation.

Reporting to the Programme Director, this position will work closely with all teams and staff in Maternity Foundation, including Program Managers, MEARL, Business Development, Clinical Specialists, HR, Finance, and CTO.


Project Development and Coordination:

  • Lead on and coordinate the development of concept notes and proposals in collaboration with Program Managers, Business Development, Clinical Specialists, HR, Finance, and CTO, ensuring alignment with Maternity Foundations strategies, donor priorities, and requirements.
  • Facilitate communication between teams (program, business development, MEARL, finance, etc.) in the drafting of proposals, budgets, and reports.Collaborate with all program/project managers and staff in proposal writing processes including partners such as sub-grantees.

Grants Management & Reporting:

  • Lead on the organization and follow-up of grant opening meetings, monthly grant review meetings, and close-out meetings jointly with key staff. Ensure that meetings monitor project implementation and spending, support operation/program integration, troubleshoot challenges, ensure donor compliance, and identify and apply lessons learned.
  • Lead donor reporting processes by coordinating, compiling, editing, and providing feedback to ensure the development of high-quality narratives and timely submissions.
  • Lead application processes and ensure compliance regarding (no-) cost extensions, amendments, top-ups, and reallocations.

Capacity Development

  • Undertake training for program and operation staff on grants management principles and processes to enhance quality within Maternity Foundation programming.
  • Update, streamline, and disseminate grants management tools and resources.

Fundraising & Donor Liaison

  • Conduct regular donor mapping exercises with up-to-date information on donor strategies, priorities, and funding opportunities, jointly with business development and program teams, develop donor engagement strategies


  • Raise any issues of non-compliance and assure compliance with Maternity Foundation policies and standards.
  • Perform other duties as agreed with the Programme Director.

About you

Qualifications and Experience

  • Master’s degree in public health, international development, project management, business administration, or similar studies relevant to the post
  • At least 5 years of grants management experience with an international NGO.
  • Knowledge of donor rules, regulations, and procedures of donors including but not limited to US and European donors, EU funding mechanisms, and UN agencies.
  • Proven experience in successfully applying for institutional donor funding.
  • Fluency in English language
  • Excellent writing skills

We offer
Duty Station: Copenhagen, Addis Ababa or New Delhi
Start date: As soon as possible
Salary and other conditions are offered in accordance with Maternity Foundations Terms of Employment

Application process
All applicants must share a cover letter and an updated CV (no longer than four pages) in English.
Applications MUST be sent to: application@maternity.dk
Extended deadline for applications: 15 August 2022

Maternity Foundation as an employer
By working in Maternity Foundation, you will be joining a global team of over 30 employees with active partnerships in over 15 countries. We pride ourselves in our ability to work in an agile and collaborative way as one, global organisation. We have an open and non-hierarchical culture where everyone’s voice is heard. On-the-job development and coaching is at the core of our approach to professional development, and we share an entrepreneurial spirit and can-do attitude.

Providing equal opportunities
We value equal opportunity and encourage candidates regardless of race, religion, colour, national origin, sex, disability, or age to apply.